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 Business letters are usually keyed on letterhead. Business Letter  A business letter is sent from a business or organization to an individual or to another business or organization. Types of Letters Personal-Business Letter  A personal-business letter is a letter that is sent from an individual using their home address to a person or business/organization. If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy “c” notation.  Attachment-Supporting document is attached by a paper clip, staple, etc.  Enclosure-Something is included with the memo. If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment. Typist initials are keyed in lower case with no space and no punctuation. If someone other than the writer of the memo keys the memo, typist initials should be included. When keying the body, single space within paragraphs and double between paragraphs. Use the tab key to align information following the memo heading. The memo heading should by keyed in all capital letters, bold, and followed by a colon. Keying Formal Memos 2” TO:Tab Tab Receiver’s name (DS) FROM:Tab Author’s name (DS) DATE:Tab Current date 1” (DS) 1” SUBJECT:Tab Memo topic (DS) Body-Message of the memo (DS) Typist initials

Typically, words in the memo heading are keyed in ALL CAPS, bold, followed by a colon, and double spaced as follows:ĭATE:(Complete and current date) SUBJECT:(What the memo is about) Memo Heading The formal memorandum uses a special heading, sometimes preprinted on stationery. All parts of the memo begin at the left margin, including paragraphs. Single Space within paragraphs and double space between paragraphs.

Use a standard font style and font size i.e. Memos have no salutation line and no signature area at the end. Memorandums are usually referred to as memos. Memorandums and Letters Apply correct memo and letter formats.Ī memorandum is a short message from one person to another in the same business or organization.